Tender-Securing Declaration vs bid bond
Some tenders require a tender security (bid bond) — a bank guarantee or an insurance guarantee for a fixed amount. Others accept a Tender-Securing Declaration: a signed form in which you accept to be suspended from the entity's tenders for a period if you withdraw your bid or refuse to sign the contract. Tenders reserved for AGPO groups (youth, women, persons with disabilities) often use the declaration. The Tender Data Sheet says which one applies.
What the declaration says
- You understand that bids must be supported by a Tender-Securing Declaration.
- You accept automatic suspension for the period stated by the entity if you withdraw during the validity period, or fail to sign the contract or give the performance security.
- It expires if you are not the successful tenderer, on the earlier of the notification of the winner or thirty days after your tender expires.
How to fill it
Date of submission, tender number, name of the procuring entity, then signature, name, capacity/title (director, partner or sole proprietor) and the firm you sign for, with the seal or stamp. Leave the suspension period as the entity specifies.
If a bid bond is required
Check the amount, the accepted issuers (a bank, or an insurer licensed by IRA and listed by PPRA, if the tender allows), and the validity — usually the tender validity plus 30 days. A bond valid for fewer days than asked is a common reason for rejection.
Save the typing. Upload the tender PDF to Tender Tayari: it lists the mandatory requirements, checks your documents' expiry dates against the closing date, fills these forms with your company details and numbers every page of the bid. Free, no account.
Not legal or procurement advice. Always follow the tender document and its addenda; if a tender attaches its own version of a form, use that version. Updated 2026-11-05.